Carbon Management Planning
What to plan for
From April 2018 Creative Scotland has required all Regularly Funded Organisations (RFOs), as part of their funding agreements, to develop plans to reduce the carbon emissions related to at least one aspect of their activities. These plans can be modest or ambitious but above all should be realistic, achievable and measurable. Developing effective plans will take some practice. Carbon Management Planning should cover the 3 year period of the Regular Funding allowing for longer term or short term projects to be implemented. Organisations supported through Open Project Funding and Targeted Funding are also encouraged to develop Carbon Management plans.
Creating and submitting plans for RFOs
Find in depth information on creating plans in this handy Guide to FAQs for Carbon Management
RFOs will be asked to submit information on your Carbon Management Plans using an online survey which can be viewed here in pdf format (CMP Survey sample). Organisations in receipt of Regular Funding will be provided with a link to access the survey and should download the Guide to completing the Carbon Management Plan survey to help prepare their submission.
How to plan
Carbon Management Plans are to be submitted by 5th October 2018. We recommend that you use our Carbon Management Planning (CMP) tool when creating, assessing and implementing Carbon Management Plans:
- Download from our Tools and Resources page. This new recording and planning tool allows you to integrate your existing recording and new planning work to help you identify and assess reduction projects.
- Where possible we encourage organisations to form a Green Team to involve a wide range of staff and volunteers in investigating and taking responsibility for a range of projects to reduce expected future carbon emissions.
- The CMP tool can be used to record current emissions, helping to highlight where biggest emissions savings can be made.
- The planning sections of the tool can be used to make an initial assessment of any emissions savings and costs which might result from a change in operations. This should be followed up with more detailed investigations for projects which appear to have realistic potential to save on emissions.
- Regularly Funded Organisations will be expected to develop a 3 year plan which should include projects covering the period from 2018-21.
- Chosen projects should be implemented according to the planned schedule by the person(s) assigned within the organisation and progress reviewed by the Green Team or Board of Management
- Projects can be long term or short term and while some organisations may wish to be ambitious there is no requirement to work on more than one project at any one time. It is recognised that not all projects will be successful in reducing emissions so outcomes should be reviewed regularly and plans updated as new information or priorities arise.
- Regularly Funded Organisations will be required to develop Carbon Management Plans by September 2018. Summary information on your plans will be submitted by responding to a simple online survey.
- For each year in the funding period, any new emissions and costs savings resulting from implementing each project should be estimated.
Organisations applying for Open Project Funding and Targeted Funding are encouraged to include Carbon Management Plans on a voluntary basis within their applications from April 2018.
When Creative Scotland introduced mandatory annual environmental reporting as part of the funding conditions for Regularly Funded Organisations the response was overwhelmingly positive. Individuals and organisations have successfully taken on the task of recording data on their carbon emissions, finding ways to integrate the task and making it part of their normal operations with over 99% of organisations having reported their emissions in 2015/16.
This has been a learning process for us all and has taken time, effort and patience. During this time, Creative Carbon Scotland has been meeting with Green Champions from organisations, running training workshops and answering queries on everything from the carbon footprint of a website to finding the best way for musicians to travel by ferry.
Up to now the emphasis has been on recording data to develop knowledge and without targets for reduction, but as has been the case in other sectors, carbon reporting has led automatically to people identifying ways of reducing their carbon emissions. Our workshop participants have reported that the process of recording emissions has instilled a growing confidence in their ‘Carbon Literacy’ and an appreciation of the benefits of managing resources to save carbon.
The data collected and reported by the Regularly Funded Organisations is now providing a clearer picture of where the largest carbon impacts are for those working in the creative sector in Scotland. The experience gained and the systems developed for collecting the data have put us more in control and many Green Champions are already experimenting with ways to reduce their footprint.
This new phase will build on the information we have collected but will involve more learning and development of different systems. Experience from manufacturing and other business sectors has shown that the best way to reduce emissions is to plan ahead, to examine the sources of the emissions from our past activities and make changes to find better, lower carbon ways to achieve our objectives. Like all plans, the outcomes of changes may not be what we expect with results in some cases exceeding expectations and in others disappointing but in all cases our understanding grows.
Carbon Management was a key topic at the Green Arts Conference: Spotlight on Sustainability, 1st November 2017, Partick Burgh Hall, Glasgow. Read the conference report here