Guidance For Carbon Emissions Reporting and Carbon Management Planning 2020

Guidance for Carbon Emissions Reporting and Carbon Management Planning 2020

In 2020, Creative Carbon Scotland are coordinating the data gathering and feedback on carbon emissions reporting and carbon management planning for organisations Regularly Funded by Creative Scotland (RFOs) and organisations which receive cultural funding from City of Edinburgh Council. We are also happy to work with any other organisations wishing to implement carbon management practices and ask that you approach us via email for this support.

We know that a lot has changed and will change in response to the COVID-19 pandemic and it is a challenging time for all. Please don’t hesitate to get in touch if we can help you think through how this will impact your environmental work.

Please contact with any questions.

Emissions Reporting

Creative Scotland Regularly Funded Organisations have reported carbon emissions since April 2015 and this continues for the funding period from 2018-2021. Each year the report covers activities which took place during the previous year 1 April to 31 March.

Creative Carbon Scotland works with Creative Scotland to develop an easy and accessible reporting framework. Respondents are asked to provide their usage of utilities, amounts of recycled and landfilled waste and travel emissions relating to the period April 2019 – March 2020. This year, we are also asking for information about food waste and opening up some discussion around freight-related emissions.

Survey Link and Provisional Deadline

Creative Scotland RFOs are required in their funding agreements to report on their carbon emissions for 2019-20, provisionally by Friday 25th September 2020.

Please use the Emissions Reporting Survey to report your emissions for 2019-20. Recognising the exceptional circumstances of the Covid-19 pandemic, we have made this available earlier to allow you to fit this work around evolving work plans. Survey questions are available in pdf format here.

Information on understanding your carbon emissions is available here and we encourage you to contact us if we can help you further.

Carbon Management Planning

All Creative Scotland RFOs funded for 2018-21 have a Carbon Management Plan in place to reduce emissions throughout their work over the funded period and this should be reviewed annually. Organisations receiving cultural funding from City of Edinburgh Council are also required to develop a Carbon Management Plan for the period of their funding.

We recommend using the Carbon Management Planning Tool, the Carbon Management Planning Summary Tool, and our guidance on Carbon Management Planning, along with our other tools and resources to help you develop and update your plan.

We recognise that the pandemic has made planning very difficult. We would urge you either to consider how changes to your plans can help you to reduce your carbon emissions, or to consider the carbon implications of the range of possible programmes of work that you are thinking about. And remember that your Carbon Management Plan is something that can be changed as your circumstances change: what is important is that, whatever you do, you are planning in advance to reduce the related emissions rather than regretting them afterwards.

Survey Link, Provisional Deadlines and Support Available

A survey for reporting organisations to provide an update on Carbon Management Planning is available at this link [SurveyMonkey]. A pdf of the questions so you know what to expect in advance is available here.

The provisional deadlines for completion are listed below. If the deadline poses a challenge for you, please contact us early to let us know so that we can establish together how best to support you:

  • Organisations receiving cultural funding from City of Edinburgh Council are asked to complete and submit their Carbon Management Plan via the online survey by Friday 28th August 2020.
  • Creative Scotland RFOs are able to update their Carbon Management Plan. At present, there is a provisional deadline for submission of Friday 25th September 2020.
  • Festivals that are members of Festivals Edinburgh work with Festivals Edinburgh Environment Officer, Amanda Grimm ( on carbon reduction and environmental reporting. In addition, please feel free to contact us for support with carbon management planning and emissions reporting if it is useful.

We’re here to support you in providing an update on your Carbon Management Plan. Our website has information about how to create and monitor a Carbon Management Plan along with a selection of downloadable tools and resources. In addition, we’re providing individual and drop-in online support and would welcome feedback about anything else we can do to help.

Individual Support

We are very happy to organise a phone call or video call to answer any questions or to be a sounding board for ideas, whether you’re an old hand at carbon management or whether you’re brand new to it. Please contact Caro Overy by response to this email in the first instance.

Carbon Management Support Drop-In Workshops 4th/5th/6th August 12-1pm

Given the evolving circumstances we find ourselves in, we’re holding three interactive drop-in workshops online where we’ll share the basic principles of Carbon Management Planning with an opportunity for discussion of your project ideas and plans.

Please book your (free) place here

We’ll record these (pending permission of participants) and make them available along with written summaries online after the events.

Online Training Session

We’re in the process of creating a video tutorial sharing good carbon management practice and worked examples which will be shared on our Tools and Resources page at the start of August 2020.

Post-Submission Support

Creative Carbon Scotland will provide feedback on Carbon Management Plan submissions in the weeks following the respective submission deadlines. Carbon Management Planning Officer Caro Overy is available to advise implementing plans, and to take feedback on resources and support.

Get info on news, opportunities & events by email

About Creative Carbon Scotland

We believe cultural and creative organisations have a significant influencing power to help shape a sustainable Scotland for the 21st century.

0131 529 7909

Supported by

Creative Scotland logo City of Edinburgh Council logo

A project initiated by Edinburgh’s Festivals with key partners the Federation of Scottish Theatre and Scottish Contemporary Art Network

Edinburgh Festival City logo Federation of Scottish Theatre logo Scottish Contemporary Art Network logo