UPDATE (1st June 2021): Creative Carbon Scotland is now a VAT-registered organisation. This means that VAT will be added to all claimexpenses invoices issued from 1st June 2021.
You will continue to enjoy the subsidised arts rate, but your subscription renewal will be £48 (inc VAT) and VAT will appear on all claimexpenses invoices and receipts, which will allow you to reclaim the VAT if you are in a position to do so.
Claimexpenses.com is a web-based tool designed to make expenses claims easier for everyone and capture the details you need to reduce the cost and carbon impact of your business travel.
- It encourages staff and freelancers to generate expenses claims by making it easy to do
- automatically calculates and collates the carbon emissions related to travel
- sends the data to whoever needs it centrally
- provides reports to the individuals as a way of influencing travel decisions.
Register for claimexpenses
If you are an arts organisation based in Scotland we can provide you with a subsidised account for this easy to use tool. To request your account simply register on the claimexpenses.com web page.
The £40 (+VAT) fee for cultural organisations is a 60% reduction on the fee for non-arts organisations. The fee, introduced in 2018, does not cover the full costs of the tool, which Creative Carbon Scotland continues to subsidise, but goes towards maintaining and improving the tool. For instance the integration with Google Maps which users have given very positive feedback on.
There is no comparable tool out there – certainly not as good value for money. The tool saves a considerable amount of time for arts organisations preparing their Annual Statistical Survey and Carbon Management Plans and Carbon emissions Report for Creative Scotland each year.