Case Study: Environmental Policy: Creative Carbon Scotland
Ceative Carbon Scotland is committed to monitoring and managing its environmental impact as part of its leadership in reducing the environmental impact of the cultural and creative sectors in Scotland.
Within Creative Carbon Scotland’s operations and office, the following policies apply, to minimise our environmental impact:
Travel and accommodation
When claiming for travel expenses, departure and arrival points and the type of travel must be logged in the appropriate cells on the expenses form. This is to help us form a footprint of our travel-related emissions, which will enable us to report them and help us work out how to minimise them.
When travelling on office business, method of travel should be chosen on the basis of cost effectiveness and environmental impact.
- For journeys within Edinburgh, use bicycle, walking or public transport whenever time allows rather than taxis. Some preplanning should help keep use of taxis to a minimum.
- For journeys within the UK, train should always be chosen over air travel.
- For international flights, non-stop flights are preferred to multiple short-haul stops.
- Only if it is the most sustainable option should a car be used on CCS business. If your own car is used, the current mileage allowance is 40p per mile. Bicycle travel has an allowance of 20p per mile (HMRC approved mileage rate).
- We will work towards increased use of video-conferencing where appropriate, and towards setting firmer limits of when travel is required, over the next few years as our work develops.
Our 2014 Guide to Creating and Updating a Travel Policy can be found here.
When choosing accommodation on office business, we prefer staying with friends and family to hotel accommodation to minimise the carbon emissions associated with laundering and other services provided by hotels. Our second option is to use the Green Tourism Business Scheme listings in the first instance for sustainable accommodation: http://www.green-business.co.uk/GreenBusiness_GreenPlacesToStay.asp and to take our own towels when possible. Accommodation in the GTBS listings will be working towards greater sustainability, and so is worth using when possible.
When procuring goods or services, sustainability should be taken into account alongside cost effectiveness. A financial cost can be justifiable in return for a large environmental saving.
- All providers should be asked to supply their environmental policy with a quote, which can help us to make decisions and also influence their own sustainability. If they do not have an environmental policy, we will ask for some details of how they’re working towards greater sustainability.
- Where physical goods are being sourced, at least one of the options looked at should be for a more environmentally sustainable option.
Working with Partners
When working with partners we will encourage them to follow similar policies to our own.
- We will ask for a copy of their environmental policy.
- We will arrange meetings so as to be most environmentally efficient in terms of travel, making use of facilities such as PowWowNow, Skype, video-conferencing etc.
- We will encourage them to communicate with their audiences regarding their environmental commitments and what they can do to help.
When holding training workshops, meetings or other events we will seek to work with venues who hold satisfactory environmental policies including catering. If necessary we will provide our own materials and equipment. When venues do not have a satisfactory environmental policy we will work with them to improve it, suggesting areas they have not included in their policy and how to make it a more active document in their organisation.
Printing and office equipment
Double-sided printing and multiple pages per sheet are to be used whenever possible to minimise paper and ink usage, and documents and correspondence should only be printed when strictly necessary.
Printing should be kept to a minimum. At present CEC who provide CCS with paper for printing do not use FSC certified paper. CCS will therefore hold a stock to use in printers and photocopiers when doing a significant amount of printing.
All staff are expected to use the internal recycling facilities, which can take paper, cardboards, glass, plastics and cans. Printer ink-jet and ribbon cartridges are recycled through the Festivals Edinburgh Administrator. For other items, contact the FE Environment Officer or Administrator to determine whether they can be recycled.
All electronic equipment should be switched off when not in use. At the end of the working day, the last staff member to leave the office should check equipment to ensure that all computers are shut down and all printers are switched off, unless otherwise labelled.
Image: Dalziel + Scullion, film still from Speaking the Land, http://www.dalzielscullion.com